NetID: Student access after leaving Duke


 

Issue:

  • Student access after graduating from Duke

Information:

  • Student access to NetID services will remain active for one year after their graduation date 
  • Please note that Duke Health students or student workers may lose access before the 1 year grace period is over 

Recommendations:

Product  Access Maintained Suggestions/Notes
NetID 1 year post graduation 1 year after graduation date is marked by Student Information Systems and Services (SISS).  (Duke Health students or student workers may lose access before the 1 year grace period)
Student Email 1 year post graduation date We suggest putting up an out of office message to inform others of your email change
**
Alumni Email   After 1 year your student email is disabled.  You can signup for an alumni email anytime after graduation at https://alumni.duke.edu/benefits/alumni-email
Box May transfer 10GB to personal acct prior to NetID deactivation Download any data you wish to keep to a local storage device or set up a Box personal account then transfer ownership from your Duke Box account to your personal Box account. Please remember a personal Box account has a limit of 10 GB with a maximum file size of 250 MB. 
CIFS server storage Unavailable after NetID deactivated Back up any data to an external storage device/cloud based storage.  If you have your personal website built, people.duke.edu/~netid and do not want it to be accessible, remove any data from your public_html folder in your CIFS space.

WordPress
(sites@duke.edu)

Unavailable after NetID deactivated  
Adobe Products Only available until application requires reauthenticating  When your NetID is no longer listed as a student NetID the application will no longer accept it.
LastPass 1 year post graduation, the account is downgraded to a free account The difference between Free and Premium is the additional functionality that Premium customers have the ability to share single items with more than one user, enable emergency access to their account, turn on advanced multi-factor options, and receive priority tech support from the LastPass vendor. 
ePrint Immediately unavailable  
Building Access Immediately unavailable Some graduate schools have sponsored processes to allow continued building access.  Contact your school’s IT department to ask about these procedures.
Microsoft Office One “Graduation copy” download per student is available Must be done while NetID is still active.  See https://oit.duke.edu/help/articles/microsoft-office-activation-faq-students 
Microsoft Windows Can utilize the copy downloaded as a student  Must be done while NetID is still active.  See https://oit.duke.edu/help/articles/windows-activation-faq
VPN Unavailable after NetID deactivated  
Sakai Unavailable after NetID deactivated  
Duke@Work Unavailable after NetID deactivated Log into Duke@work and obtain any copies of information you need. Contact HRIC at 919 684 5600 to obtain any information regarding benefits, retirement plans, pay check copies AFTER access is not longer available.

 **  DUHS students should contact the DHTS ITSO regarding permission for backing up emails.  Contact the DHTS Service Desk at 919 684 2243 for more information

There may be other services that were granted during your time with Duke that were provided by departments, contact those specific departments for access and archival.

Continued Access:

  • If you will require continued access, contact an active Student or Faculty member to submit a sponsored  account request.  It is recommended to submit the request 3-5 business days before your last day.

Escalation:

  • If you have questions, contact the OIT Service Desk at 919 684 2200, email help@duke.edu, or go to the OIT Help Page for other options